We are now encouraging clients to start thinking about ESOS phase 2 in earnest. It is time to get a timeline of actions in place, to make sure that you can avoid a rush at the end of 2019.  I’m convinced that one of the main reasons that some organisations did not go on to put in place any of the recommended savings projects was that they were not in a position to take the time to present the findings to the Director fully, with priority on what happens next.  In the rush for sign off, many Directors had to read the report in quick time, where gaining  the signature was the prime concern.  This is one of the reasons why, for this phase, we are aiming to get a date in the calendar in order to present the findings to the Directors.  It will then be easy for all parties to talk together about what is needed to move on with the recommended projects, with Director backing.

So what are the first things to have on your timeline of actions?

Review Energy Sources

The earliest reference period that can be used to calculate the organisation’s total energy consumption starts in January 2018. Therefore we recommend a review of all the energy sources in the company (including electricity, gas, oil, LPG, petrol and diesel for transport) to ensure that there is a method to measure and record monthly usage in place.  For some sources this might be as simple as utility invoices, but if not then a process for recording regular meter reads can be put in place.

Transport Data Collection

Transport data in particular can be difficult to collect after the event. And as it looks as though reporting fuel use from grey fleet in your Directors Report may become mandatory for large organisations from 2019 (this is under consultation at the moment), getting a good reporting system in place now will mean you will be able to start to work to reduce emissions and show reductions in your figures when the time comes.  In order to give you more material to work with when it comes to analysing which transport options are best for your company, we would really recommend collecting journey start and end point postcodes, as well as vehicle details such as make, model, vehicle registration, fuel type, engine size and emissions ratings. 

Review Potential Significant Energy Users for Audit

Over 90% of the total energy consumption (during a yearlong period over 2018/19) of the organisation must be audited. If the organisation’s energy sources are likely to change between now and the end of 2018, then this needs to be taken into account when deciding which sites to survey.  However, if there are some sites that are certain will still be a part of the organisation until the end of the phase, then these can be surveyed at any point from January 2015 and count towards compliance.  Earlier audits = earlier possible compliance date, so to reduce any rush it is best to do them early where possible.  However, if your organisation will get more value from a later survey, then this should take priority.

E2 can support companies carrying out ESOS; collating data, performing audits and surveys, providing reports and notifying the EA. If you would like to talk to us about your ESOS needs, then please contact us on http://www.e2-services.co.uk/contact/

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